ClientEarth (hereafter ‘we’ or ‘us’) take your privacy very seriously and would advise you to read this Privacy Notice closely. This Privacy Notice may change from time to time, so please check it frequently.
This Privacy Notice sets out how your personal data will be processed as controlled by ClientEarth, 34 Drayton Park. London, N5 1PB.
We only collect basic personal information from visitors to this website through the use of online forms and when you email us. We may also process your personal data as you provide directly to us or as we receive from our trusted partners in the charity sector.
This Privacy and Cookie Notice outlines:
- What data we collect
- How we use it
- How long we keep it
- Where we transfer and store it
- Your rights
- Further information
If you have any queries regarding this policy or the use of your personal information, please contact our Data Protection Officer at: firstname.lastname@example.org
What data we collect
We use your personal data to improve the user experience of our website and provide a better service. We also use it for staying in touch with you. By signing up to our newsletters and updates you agree to be contacted with such information. We may also receive your personal data through our trusted partners in the charity sector, including the British Lung Foundation, which we may also use to notify you of any updates on our campaigns.
Additionally, we may also use your information collected through the submission of various forms through our website, or from signing up at our events or other direct contact with you, to invite you to give donations or otherwise contribute to our work.
We may hold the following personal data:
- Full name
- Email address
- Payment details
- Phone number
- Company name
- Job title
- IP address
- Date of birth
- Areas of interest
We will process this data on the basis of your consent in signing up to our newsletters and updates and/or our legitimate interest in informing you of our campaigns. You are able to opt out from emails at any time via the ‘unsubscribe’ link present at the bottom of every email communication we send. We will contact you in relation to services we feel will be useful for you by email or by phone.
When you engage with us directly in relation to certain campaigns, we may also process any data that you provide us in relation to the campaign. This will include, for example, on our Healthy Air Campaign, any data on your medical conditions, and may include personal data relating to your children. We will process such data on the basis of your consent and/or our legitimate interest in researching our advocacy projects.
When you engage directly in relation to our pensions campaign, we will collect additional personal information and information relating to your pension provider and their climate policies.
We will only collect this information as you provide it to us through forms on our website and third-party platforms.
We will use the information you provide through our online forms related to your pension provider to analyse the provider’s climate policies and support our legal work.
The data we hold includes:
- Whether you have a pension
- Who your pension provider is
- The responses provided by your pension provider
- Company name
We will process this data on the basis of your consent in signing up to our pensions campaign and completing our online forms. If you provide us with additional information that we do not require for the purposes outlined above, we will inform you of this fact and delete the data.
We will also process any data you send us for recruitment purposes in relation to any vacancies that we advertise. We process this with your consent and/or our legitimate interest in researching our candidates and offering them new positions.
This will include:
- Full name
- Email address
- Telephone number
- Employment history
- Sensitive personal data, including racial, ethnic, sexual, religious and/or disability information
- Any other details in your CV
We process this data on the basis of your consent. We may also process additional data later on in the recruitment process, which will be processed on the basis of your consent and/or employment contract, or where we have a legal obligation or it is in the public interest to do so (such as for immigration or diversity monitoring purposes). This will be further detailed in your employment contract.
We may also process your data in relation to grants and fundraising, where you donate to us or we think you may be interested in donating to us. We will collect this data either from you directly, from our trusted partners in the charity sector, or from publicly available sources.
This data will include:
- Full name
- Marital status
- Date of birth
- Email address
- Telephone number
- Dietary requirements
- Family members’ details
- Funding history
- GiftAid information
- Education and career information
We will process this data on the basis of your consent and/or our legitimate interest in receiving fundraising as a charity, which may include evaluating your suitability to donate to us. We may use this data to contact you in relation to donations on the basis of your consent or our legitimate interest where we have an existing relationship with you. We may also use such data for our contractual and/or legal obligations in reporting on our donations.
In order to better target our fundraising approaches, we may use data from publically available and respected, third-party sources to assess your charitable interests and whether you may be inclined to donate towards Client Earth. This will help us to use our resources more effectively and ensures that you will not receive unwanted donation requests from us. The kinds of information that we may collect could be employment history, published biographic information, media coverage, previous charitable contributions, hobbies/interests, information associated with your postcode, estimate of age, earnings/assets/net worth etc. And this information will come from publically available sources such as social networks, subscription services, news archives, public databases (e.g., Companies House, property registers and the Charity Commission) as well as respected, third party sources.
Wealth screening is where we utilise information provided by yourself and third parties to help better understand your giving capacity and whether you may be interested in providing Client Earth with additional support. We can then tailor any additional fundraising approaches to your specific circumstances and ways in which you can support us. This will help us to reduce the amount of irrelevant approaches to yourself and make our operations more cost effective. To ensure accuracy, we will only wealth screen individuals who donate around £500 a year as this is usually an indicator of greater giving capacity. The information we may use to assess your wealth could include your parliamentary constituency, an estimate of your age, an estimate of the size and composition of your household, information about your interests and hobbies, net worth/ assets, stock/property portfolio etc.
We are grateful for the opportunity to work with individuals, trusts, foundations and companies that can support Client Earth work through introductions to networks and higher-level contributions (usually around £10,000 or more). We utilise network mapping to identify individuals who may also be able to give at the level of our current high-level supporters, who may be willing to develop mutually beneficial relationships and could be approached through our networks. We may also combine information that our networks have provided about you with other information that can be found through publicly available information. Examples of information we could be looking for includes employment history, shareholdings, published biographic information, employment and earnings, philanthropic interests and networks, charitable giving history and motivations and relevant media coverage etc. These will be collected via sources as outlined in the prospect research section above.
Online donations to ClientEarth are processed by specialist third party service providers, who are under contract with ClientEarth and who are acting on ClientEarth’s behalf.
We may use the following payment processors to process your donations:
When a payment is processed by our service provider acting on ClientEarth’s behalf, payment information is collected by the specialist third party service provider over a secure link and protected by industry standard software. ClientEarth itself does not collect any payment information (such as payment card details) and such payment information submitted by you when making a donation is not made available to ClientEarth. Our specialist third party payment service providers will use the information you provide to process your donation.
However, we may also process certain personal data in relation to donations that you make through various forms on our website, or using websites such as Rapidata to setup a regular gift.
This will include:
- Full name
- Email address
- Telephone number
We process this data on the basis of your consent in providing you updates on our work and may occasionally ask you if you would like to donate further to us.
Should you be attending an event (in person or online) which is hosted by ClientEarth, or where ClientEarth is acting as co-host and has the responsibility of processing event participant data, data collected upon registration will be processed on one or more of the following platforms in order for us to administer the event effectively and send you communications relating to the event/s for which you have registered.
- Blackbaud’s Raisers’ Edge
We will retain data collected upon registration for a minimum period of two years but this will only be used in relation to event administration for the event/s you registered for.
We will not contact you for future marketing purposes, unless you have consented to receive such information by signing up to our newsletters and updates.
Clean Air Parents' Network
1.1 ClientEarth coordinates the ‘Clean Air Parents’ Network’ (CAPN) to support parents in the UK to come together to raise awareness and campaign for bold action to tackle air pollution this regard, ClientEarth will collect your personal information via their website and for the specific purposes listed under section 3 below.
ClientEarth is committed to safeguarding your privacy; this policy sets out how your personal data will be processed as controlled by ClientEarth. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
1.2 For the purpose of applicable national data protection legislation (the Act), the data controllers are:
(a) ClientEarth of The Joinery, 34 Drayton Park London N5 1PB, bearing registered charity number 1053988
1.3 Our representative for the purpose of CAPM is Andrea Lee from ClientEarth.
- Information ClientEarth will collect from you via their webpage
2.1 ClientEarth will collect the following data about you:
2.2 Information you give when you sign up. This is information about you that you give ClientEarth by filling in the form on ClientEarth’s webpage in relation to the CAPN The information you give may include your e-mail address, postcode school and other information.
2.3 Information ClientEarth collects about you. With regard to each of your visits to ClientEarth’s webpage and website generally, ClientEarth will automatically collect the following information:
- technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version.
- information about your visit, including the full Uniform Resource Locators (URL), length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs).
- How ClientEarth will use your personal data for the CAPN
3.1 In this Section 3 we have set out:
(a) the specific purposes for which we may process your personal data;
(b) the legal basis of the processing and
(c) in the case of personal data that was not obtained directly from you, the source and specific categories of that data.
3.3 We may process the information that you provide to us for the purpose of sending electronic updates on ClientEarth and CAPN clean air activities. The updates may include news on air pollution, clean air campaigns, and other related actions and ways you can get involved in these. The legal basis for this processing is consent.
3.5 We may process data about your use of ClientEarth’s webpage and website (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your use. The source of the usage data is ClientEarth’s analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is consent.
3.6 In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
3.7 Please do not supply any other person’s personal data, unless you are prompted to do so.
How long we keep it
We will keep your personal data received when you sign up to our updates for the duration of your relationship with us or as long as you are in contact with us, and up to two years after. We will consider you to be in contact with us when you open our emails or take further actions through our web resources.
We will keep data you send in relation to our Pensions campaign for the duration of the campaign and up to one year after.
We will keep your personal data for the duration of your relationship with us or as long as you are in contact with us, and up to two years after. Financial information may be help for up to six years for legal purposes.
We will hold any data that we receive when you make an online donation, as outlined above, for two years, to contact you in relation to your donation, with your consent.
We will keep data you send us in relation to vacancies for the duration of your application and up to one year after in order to offer you new opportunities, unless you opt out of this, or extend this period with your consent. We may also hold it for longer if your application is successful.
Where we transfer and store it
In addition to on our systems, the information that you provide to us may be stored in secure servers which are operated by trusted providers. We may also transfer your personal data – that may include name, address, email address, mobile phone number, date of birth – to our partners in the charity sector, all of which are based in the European Economic Area (EEA), for the purposes of communicating with you.
We oblige all of our partners to sign contracts with us that clearly set out their commitment to respecting your Individual Rights, protecting your personal data – including not using it for any purpose other than for the agreed purposes – and their commitments to assisting us to help you exercise your Individual Rights.
Our trusted cloud providers, which we may use to store your personal data, include Mailchimp, Blackbaud, SurveyMonkey and Typeform. Mailchimp, Blackbaud, SurveyMonkey and Typeform use servers based in the United States of America. They are all certified under the EU-U.S. Privacy Shield certification, which allows us to legally transfer your personal data to them.
Modifications and changes to this Privacy Notice
This Privacy Notice was last updated on 17 January 2022. Any changes made to this Privacy Notice will be updated on our website and you will be notified by email if necessary and appropriate.
17 January 2022:
- Added additional section on events
10 December 2021:
- Added additional information prospect research, wealth screening and network mapping
5 Aug 2021:
- Added additional information on use of Facebook Pixels, hashed lists and Facebook advertising
7 June 2021:
- Changed ClientEarth address from Fieldworks, 274 Richmond Road, London E8 3QW to: 34 Drayton Park, London, N5 1PB
6 June 2020:
- Added information on use of Typeform and SurveyMonkey
- Added information on how and why we process data as part of the Pensions Campaign
12 November 2019:
- Added information on use of Facebook pixel
- Updated subscriber reconsent conditions
- Added information about payment processors (Stripe, Rapidata)